A Quick Guide for Sending Emails that Don’t Suck
Email etiquette for creatives
We exchange emails with clients and potential sponsors on a daily basis. Sometimes multiple emails in a day. It’s vital that these messages mean what they say and say what they mean. Here is a guide to writing emails that make you look like the professional creative you are.
Ask Google first.
Have a question that you think Google can answer? Definitely check there first. There is nothing more annoying than receiving an email or IM and thinking ‘Why didn’t they just Google this?”
Be positive always.
Avoid using negative verbiage in your email. Make sure that everything has a positive spin to it. No one likes an email that starts with: “Unfortunately…” or “I’m sorry to have to annoy you with this question, but…” Either put a positive spin on it or rethink what you’re sending.
Provide value in return.
When you send an email with a request for value, make sure you’re giving value in return. For example, when reaching out to a possible mentor, asking to pick their brain about everything they’ve learned about business in 30 years, you’ve got to:
– Only offer them something valuable right back and
– Give them an easy way out in case they’re busy or uninterested.
Do not put them in the position where they have to feel rude if they have to/want to say no.
Be a unicorn in a field of horses.
Here’s the thing to keep in mind. Time is currency. I don’t know about you, but I have a constant rush of emails flooding my inbox on any given day and it seems like they never stop. The most refreshing emails that I open are the ones that have a few lines or less…what I like to call the magical unicorn of emails. They get to the point and even better, make my ability to respond a whole lot easier.
– If this is an initial reach out with a sponsor or potential partner: introduce yourself, say hello, who you are, and that you see a synergy between your brand and theirs. Attach some information about what they do and ask that they get in contact with you should they agree.
– If this is your ordinary email and you need something or have a question: ask for it, ask it. Be polite, but leave out the fluff.
Pro tip: Leave your social media links in your signature, so that potential clients or brands can take a look at your work if they’re so inclined. This will reduce the amount of material you have to put in the body itself.
Good luck and happy emailing!